During the recruitment process, ELTELLECT processes the information collected in the following situations:

• • • When you apply for a vacancy: all your CV, application letter and other information provided in the application documents are processed by ELTELLECT. 
    • When you apply for a traineeship at ELTELLECT: ELTELLECT processes all the information included in your traineeship application. 
    • If you are applying for another ELTELLECT vacancy: ELTELLECT processes the information you provide, even if there is no specific vacancy available at the time. 
    • The information you provide may be processed during interviews or any other communication with ELTELLECT during the selection process. 
    • If ELTELLECT contacts you in cooperation with a recruitment company or specialist, or on the basis of professional information available in your profile on widely used job and career portals or databases such as LinkedIn, CV Online, or on the basis of a recommendation. 
    • If ELTELLECT receives an application from an employment promotion organisation in the framework of a cooperation, e.g. the National Employment Agency in the framework of an EU-funded project. 
    • Information provided during practical exercises. 
    • Feedback about you from people you have nominated.
    • Any other information you provide to ELTELLECT to apply for a job or traineeship. 

ELTELLECT does not request special categories of personal data (data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic or biometric data, health data or data concerning an individual's sex life or sexual orientation). However, if you choose to provide such information, ELTELLECT will process it in accordance with this Privacy Policy. 

In certain cases, if reasonably necessary, ELTELLECT may search for information about you, such as your skills, experience, qualifications or other publicly available information on social networks such as LinkedIn, Facebook, Instagram, X (Twitter), etc. 

ELTELLECT processes the information provided in order to evaluate the applications, select the most suitable candidate for the position and, where necessary, protect its legal interests. ELTELLECT processes your personal data in accordance with the applicable law and the processing has a legal basis. 

The legal basis for the processing of your personal data by ELTELLECT may be: 

• • • Legal obligation: ELTELLECT may process your personal data if necessary to comply with legal obligations imposed on ELTELLECT by applicable law. For example, in complying with obligations relating to employment or data protection laws. 
    • Legitimate interest: ELTELLECT may process your personal data on the basis of its legitimate interests or the legitimate interests of third parties, provided that such processing does not infringe your rights and freedoms. This includes purposes such as the evaluation and selection of candidates for positions. 
    • Your consent: by applying for a vacancy or internship at ELTELLECT, you are deemed to have read and accepted the terms and conditions, including the processing of your personal data. If ELTELLECT requires your consent for specific processing activities, it will ask for your explicit consent and process your data accordingly. 

By applying for a vacancy or internship with us, ELTELLECT will assume that you have read and agreed to these terms and conditions.

ELTELLECT will retain and process your personal data for as long as there is a lawful basis for the processing based on the above purposes. Once the legal basis for processing has expired, ELTELLECT will delete your data. 

As regards the information you provide during the application and selection process for vacancies, ELTELLECT will keep this data for 2 years, or it may be deleted earlier if you withdraw your consent. 

However, ELTELLECT may retain certain copies of your personal information even after the legal basis for processing has expired in the following circumstances: 

• • • Legal obligations:ELTELLECT may retain your data to comply with its legal obligations, such as obligations under employment or data protection laws. 
    • Dispute resolution:ELTELLECT may retain your data where necessary to resolve disputes, defend against legal claims or establish, exercise or defend legal rights. 
    • Fraud prevention and security: ELTELLECT may retain your data to prevent fraud and abuse, to ensure the security of its systems and operations and to protect its legitimate interests or those of third parties. 
    • Contractual obligations:ELTELLECT may retain your data where necessary to fulfil its contractual obligations with you or third parties. 

ELTELLECT ensures that any retention of your personal data is carried out in accordance with applicable laws and regulations and takes appropriate measures to protect your privacy and security. 

ELTELLECT may work with third party service providers to support the provision of its services, and in such cases personal information may be shared with these third parties. The following are examples of the third parties to which ELTELLECT may transfer your personal data: 

• • • Service providers:ELTELLECT may transfer your data to companies that provide services to ELTELLECT to support its operations. These may include customer data analysis services, HR software providers, systems development and maintenance services, data centre services, data hosting services, communications and content delivery networks and others who need the data to provide the relevant services. 
    • Legal Obligations: ELTELLECT may be legally obliged to disclose your information to legally required authorities, such as regulatory authorities or law enforcement agencies. 
    • Corporate group: ELTELLECT may share your personal data with affiliated companies, subsidiaries and parent companies that belong to the same corporate group as ELTELLECT. 

ELTELLECT ensures that third party service providers with whom it exchanges personal information receive only the minimum amount of data necessary to provide the requested services. ELTELLECT also ensures that these third parties comply with data protection obligations that are consistent with applicable privacy laws and regulations.

It is important to note that ELTELLECT takes steps to protect your personal information when transferring it to third parties and ensures that appropriate data protection measures are in place to maintain the confidentiality and security of your data. 

You have the right to exercise certain rights in relation to your personal data processed by ELTELLECT. These rights include: 

• • • Right of access: you have the right to request access to your personal data and to obtain information about how it is processed. 
    • Right to rectification: if you believe that your personal data is inaccurate or incomplete, you have the right to have it rectified or amended. 
    • Right to restriction of processing: you have the right to request restriction of the processing of your personal data in certain circumstances. This means that ELTELLECT will restrict the processing of your data for a specific purpose or period of time. 
    • Right to data portability: you have the right to receive your personal data in a structured, commonly used and machine-readable format and to transmit it to another data controller where this is technically feasible. 
    • Right to erasure: You have the right to request the erasure of your personal data in certain circumstances, such as when the data are no longer necessary for the purposes for which they were collected or processed. 

To exercise this right or if you have any concerns or questions about the processing of your personal data, you can contact ELTELLECT using the contact details below ELTELLECT will consider and evaluate each request in accordance with applicable law and respond to you within 30 days. Please note that ELTELLECT may need to verify your identity before making any disclosures or changes to your personal data and may request additional information from you for this purpose. 

If you believe that ELTELLECT has unlawfully processed your personal data, you have the right to lodge a complaint with ELTELLECT using the contact details provided or with the relevant data protection supervisory authority. 

ELTELLECT may periodically update or revise the Privacy Policy during the selection process to ensure compliance with applicable law and to reflect any changes in our privacy practices. The updated policy will be effective as soon as it is posted on ELTELLECT's website. 

The current recruitment policy is always available on the ELTELLECT website www.eltellect.lv 

If you have any questions or concerns about our recruitment policy, please contact the ELTELLECT Data Protection Officer via email:  info@eltellect.lv, or by phone +371 29225682, or by post to Braslas iela 29-6, Riga, LV-1084, Latvia

If, in your cooperation with ELTELLECT, we are still unable to help you with a data processing issue, you may lodge a complaint with the Data Protection Inspectorate at 17 Elijas Street, Riga, LV-1050.